How to hire your first apprentice…

  • Setting upkeyboard_arrow_down


    It’s really easy! Set up your online account on the Government Apprenticeship Gateway. You will be provided with login details for your company, giving you access to the apprenticeship portal with practical information and next steps.

  • Apprenticeship Levykeyboard_arrow_down

    Do you need to pay the Apprenticeship Levy?

    • Do you have an annual pay bill (payments made to your employees including wages, bonuses and commissions) of more than 3 billion?
    • Are you connected to companies or charities for Employment allowances which have an annual pay bill of over £3 million altogether?

    If the answer is yes, then you’ll have to pay Apprenticeship Levy each month from the 6th of April 2017.

    How much do you need to pay?

    Employers who aren’t connected to another company or charity will have an Apprenticeship Levy allowance of £15,000 each year.

    Connected companies or charities will only have one £15,000 allowance to share between them.

    Calculator your apprenticeship levy


    For a more accurate calculation, use the calculator on the GOV.UK website. For more information, check GOV.UK.

    Calculate how much the apprenticeship will cost 


    You can calculate the overall cost of the apprenticeship with this online calculator on the GOV.UK website:

  • Deciding on the apprenticeship wagekeyboard_arrow_down

    The current National Minimum Wage for an apprentice under 19 years old is £3.30 per hour. This rate doesn’t include pension contributions. However, we do encourage that you pay a fair salary that reflects the work level and investment given by the potential apprentice. The industry board came to the agreement that where possible, the industry should offer the living wage wage. Keep in mind that the higher salary you offer, the more attractive it will be for the ideal candidate.

    Rate per hour Hours per week Weekly salary Yearly salary
    £3.30 37 £122.10 £6349.20
    £4 37 £148.00 £7,696
    £5 37 £185.00 £9,620
    £6 37 £222.00 £11,544


    This table above gives you an estimation of the different salary rates that you can offer. If your apprentice is above 19 years old, the national minimum wage will apply.

  • Recruitment processkeyboard_arrow_down

    1. Create your job description

    Our job description template will give you an idea of how to present your offer. You can download the template below.

    2. Advertise your role

    There are different ways to recruit apprentices:

    • Through our website, you will be able to advertise the roles that you have available
    • On the National Apprenticeship Service website, you can find the profiles of potential apprentices : and include your job description
    • Your training provider
    • The vacancy page of your company website
    • Your local job centres
    • Outreach programmes at your local schools or colleges
    • Websites such as are a good platform as they are visited by young adults to explore career opportunities
  • Evaluation & assessment processkeyboard_arrow_down

    1. Finding a training provider

    Training providers can support you from setting up the apprenticeship programme that suits your needs, to ongoing evaluation/support, up to the assessment phases.

    On the Training Providers page, you will see all the training providers that are currently delivering Event Management apprenticeship training and you can choose the training company that best suits you.

    2. Assessments and evaluations

    The structure for the evaluation phases
    • A specific assessment strategy for each role/opportunity according to apprenticeship standards
    • A graded evaluation at some point in the process
    • An end-point assessment to evaluate learning
    • A quality insurance assessment of the programme in line with the industry standard

    The assessment and evaluation process is an important part of the apprenticeship. It needs to meet the criteria of the National Apprenticeship Standard and requires the involvement of managers and mentors. An initial meeting with the training provider, the manager and the apprentice will be a starting point to ensure that the right process is in place and to discuss expectations.

    The assessment process for apprentices

    Throughout the apprenticeship, there will be two formal assessments: the mid-point and the-end point assessments.

    The mid-point assessment will take place on the 12th month of the apprenticeship and is more of an informal process but a compulsory one. It will include:

    • an informal conversation to prepare and evaluate the readiness of the apprentice for the end-point assessment
    • share what the apprentice has learnt and discuss how to take this knowledge forward
    • define the next steps towards the end-point assessment for your apprentice

    The end-point assessment will take place on the 18th month and is the formal assessment including:

    • a review of the apprentice’s portfolio (all the coursework)
    • a presentation of an event they worked on
    • a professional discussion to test their knowledge and understanding of their portfolio


    For more information on the Event assistant Assessment plan, check the GOV.UK website.

  • Useful Informationkeyboard_arrow_down